Dear Associate Group Representatives:
Thank you for your past participation in SID Annual Meetings. The SID is proceeding with having it’s first in-person meeting this coming May and we hope that you will be a part of the 2022 SID Annual Meeting, which will take place in Portland at the Oregon Convention Center from May 18-22.
It is our hope that the benefits of meeting during the SID have been as well received amongst your attendees as it has been from the SID’s perspective. Please accept this letter as an invitation to participate in the 2022 SID Annual Meeting, but there are health and safety guidelines that will be in place that may affect your decision to have your group’s participation.
The SID leadership has determined that to attend the in-person meeting in Portland, ALL attendees must be fully vaccinated against COVID-19. Further details on this decision and what is fully vaccinated is defined as, can be found on the SID’s Annual Meeting website.
The SID has contracted meeting space with the Oregon Convention Center for time before and during the Annual Meeting. Dependent on the SID scientific meeting schedule, and the availability of meeting room(s), we will try to accommodate both space and date/times needs as best as we can. We are eager to work with everyone on the scheduling of programs that benefits both you and the SID.
As in the past, there will be fees charged to you to hold events in the space we have secured and to help offset the costs of audio-visual and room rental. A standard audio-visual set will be in place for larger rooms, thus a pro-rated cost for the equipment and labor for the time and space, and smaller fees for rooms that require less space and/or equipment for receptions or smaller group discussions. Those costs are stated on the Associate Group Function Request Form, which is located below.
Should you have any questions regarding above, please feel free to contact Debbie Kovacs.
We look forward to welcoming everyone back to Portland for the 2022 SID Annual Meeting!
Available Dates and Times for Associate Group Functions
- Tuesday, May 17 Time slots available from 10:00 AM to 6:00 PM
- Wednesday, May 18 Time slots available from 7:00 AM to 1:00 PM
- Thursday, May 19 Time slot available from 7:00 AM to 8:00 AM
- Friday, May 20 Time slots available from 7:00 AM to 8:30 AM; 12:00 PM to 1:00 PM; or 7:00 PM to 10:00 PM
Meeting Space Assignments
- Please submit your request no later than Monday, March 14th
- Space will be assigned on a first-come, first-serve basis;
- All requests will be accommodated based on availability;
- Written confirmation of your meeting space will be sent via email once assigned;
- Invoices will be forwarded once confirmation is made;
- Payment in full is due 30 days after confirmation.